When it comes to weddings, most couples want every last detail to be perfect. From the invitations and decorations to the food and music, there are many things to think about. And if you’re planning on hosting a wedding weekend, there’s even more to consider!
If you’re not sure where to start, don’t worry—we’ve got you covered! In this quick go-to guide, we’ll walk you through everything you need to know to host a successful wedding weekend. We’ll cover everything from setting the date and choosing a venue to preparing for guests and arranging transportation. So whether you’re just getting started or you’re already in the thick of planning, read on for some helpful tips!
Create a Timeline for Your Guests
Planning a wedding weekend can feel overwhelming, but by creating a timeline for your guests, you can ensure that everyone has all the information they need to have the best time possible. Before sending out your timeline, be sure you’ve included any important events, such as the rehearsal dinner or brunch reservations. The timeline should also include any transportation plans and any suggested attire for specific events. Once you’ve finalized your schedule, send it out in a fun way—consider creating a custom website or designing an informational card to include with invitations.
Choose an “All-in-One” Location
One way to make things easier on yourself and your guests is to choose a location that can accommodate both the ceremony and reception. Whether it’s a beautiful beachfront property or a cozy bed and breakfast, having all the festivities in one place eliminates the need for transportation and gives everyone more time to relax and celebrate. Plus, you’ll have endless photo opportunities as you move from saying “I do” to cutting the cake!
Block Out Hotel Rooms
Book a block of rooms at a nearby hotel for your guests. It will make their lives easier (no scrambling to find last-minute accommodations) and give everyone the chance to bond before the big day. Plus, think of all the post-wedding shenanigans that could happen in one convenient location—pool parties, group brunch, and more, all within walking distance. And with a block of rooms, you can negotiate discounts and possibly even some added perks like a hospitality suite for getting ready on the big day.
Get creative with themes or group outings. Plan a beach day or outdoor activities for active guests, a wine-and-cheese tasting for the foodies, or a spa day for those looking to relax. Don’t forget to schedule some downtime with options like a movie night or book club gathering. Adding these events provides entertainment for your guests and helps bring everyone closer together as they create fond memories leading up to the big day.
Plan for Lots of Food and Beverages
No one wants to go hungry or parched on such a festive occasion! Consider dietary restrictions and preferences as well as whether you will be providing meals throughout the entire weekend or just for certain events. And don’t forget the beverages—having a variety of options is always a good idea. It’s also worth considering hiring a caterer or incorporating food trucks for added convenience and variety.
Coordinate Transportation for Your Guests
When it comes to wedding planning, finding transportation can be a daunting task. You want your guests to have a safe and convenient way to get from point A to point B without any hiccups. That’s where coordinating transportation comes in! One option is to offer shuttle services from the hotel or airport to the wedding venue and back. This eliminates the stress of finding parking or a ride and allows your friends and family to kick back and relax on the drive there. Another idea is to provide shuttle schedules to popular attractions in the area so your guests can easily explore during their downtime. At the end of the day, taking care of your guests’ transportation shows that you value their time and comfort. Now that’s true hospitality!
Enjoy Your Wedding Weekend
Hosting a wedding weekend can be a lot of work, but it’s worth it! By following these simple tips, you can plan a successful event that your guests will remember for years to come. So what are you waiting for? Get started planning today!